The Benefits of Using a Corporate Travel Consultant For Your Business Trips
During the pandemic, we learned that the unexpected could happen at any time. Partnering with a corporate travel consultant for your business travel booking will help your organization avoid the difficulty of last-minute cancellations or situations that arise during employee business trips.
Even if you need assistance due to some unlikely disruptions to your travel schedule or in case the unforeseen occurs, your professional travel consultant can support you in any eventuality.
To make your travels effortless and comfortable, a corporate travel consultant will guide you in navigating any hurdles.
Let’s make a journey of discovery into why using a corporate travel consultant can be beneficial for your business.
What does a corporate travel consultant do?
Corporate travel consultants, also called travel agents, offer affordable and attractive travel services tailored to the company’s travel plan and the requirements of business travelers.
Most corporate travel consultants are autonomous or may act as in-house travel experts who manage and keep track of travel expenses while arranging business trips.
Top benefits of a corporate travel consultant for your business trips
#1 Bang for your buck
You may get extra benefits through a corporate travel consultant that you might not always get when making a reservation directly!
It is a savvy move to get your business travel booking through a travel consultant, and it won’t cost a dime more than it’s worth.
Be mindful that many service providers charge extra for specific services like custom reservations, modifications, and information. But working with a travel consultant makes these costs negligible because of their skills, and it ensures you have a successful trip.
#2 Seamless business trips
Using a travel management consultant will help you streamline business travel and improve employee travel satisfaction. They manage every travel need, including transit, accommodations, and meals, while organizing travel arrangements.
#3 Dedicated assistance round-the-clock
If you require assistance, a corporate travel consultant takes care of all the backend travel arrangements at your on-site or off-site travel help desk. They can provide competent support with professional expertise. Whether you are a small business or a large enterprise, hiring a travel consultant can ensure that your company’s travel system works without a hitch, even in worst-case scenarios.
But remember that not all the leading business travel agencies will offer highly qualified and dedicated support staff. Therefore, it is essential to partner with the right corporate travel consultant.
#4 Awareness of the latest travel rules and mandates
A corporate travel consultant’s role is to stay informed on the latest news, rules, and updates, including COVID-19 testing standards, mask requirements, or other guidelines as per the airline, service provider, etc. They have all the relevant inside knowledge in these continually evolving times.
Travel consultants keep track of countries that require visa applications, immunizations, and any other necessary preparations or measures needed for travel, even when COVID-19 is not in effect.
#5 Protection from fraud
Business travelers are increasingly finding offers available on the internet and arranging their trips through dubious websites.
On the other hand, reliable travel consultants will search for the most affordable deals for you. There will be no need to visit fishy third-party sites.
Furthermore, a corporate travel consultant will inform you of travel scams and how to avoid them, including rental car scams at your location, fraudulent ticket purchases, currency exchange scams, and more.
#6 Observing the corporate travel policy
Whether a business is large or small, it usually sends people on business trips and will need a corporate travel consultant to ensure everyone follows the rules. Most companies have budgets for flights, rental vehicles, and hotel charges covered by these regulations.
By educating your team on all the acceptable choices, a business travel consultant supports the compliance of the company’s corporate policy. A corporate travel consultant will help you avoid spending additional time monitoring staff adherence to your company’s travel policies.
#7 Increased output from staff when on business trips
You will have efficient workers engaged and focused on trips because a corporate travel consultant performs the time-consuming and demanding travel booking tasks. It affords your employee the time to channel efforts into other productive work.
#8 Gain from exclusive savings, discounts, and benefits
The frequency of travelers handled by corporate travel consultants is likewise very high.
Corporate travel bookings often go on all year long, unlike leisure bookings. Many clients, including your organization, require flight and hotel reservation arrangements.
Corporate travel with enormous volume has several advantages, including significant savings. You may find that your business travel consultant can book you a trip that costs significantly less than the prices you might find from an online booking service by factoring in their reasonable costs.
You receive the safety of a professional protecting the business travel booking while cutting costs. Large-volume customers enjoy more than just excellent discounts; they get special treatment if any revisions get made.
But a booking system for a travel service, like an airline or hotel, is much more inclined to allow a modification for a customer who makes plenty of bookings without charging extra.
#9 Travel itinerary planning and execution
Organizations that handle travel assist you in planning each itinerary phase. Corporate travel is much less strained due to taking the burden off of management. Unlike the conventional system of self-planning and compensation, the travel consultant controls every aspect related to travel.
# 10 Cost savings
Travel consultants are responsible for finding affordable travel options for the company. They accomplish this by utilizing their expertise in the travel industry and their bargaining strategies where required with supply chains.
# 11 All-inclusive service
A corporate travel consultant can handle the necessary plans for obtaining a visa for you or company employees to the country you are visiting, besides making bookings for transportation, lodging, and airport transfers.
They may also prepare for currency exchange, travel insurance, parking, conference venues, events, etc. As a business travel consultant can arrange all these services and documentation, you won’t have to stress while on your trip.
Summing Up
These advantages are all you need to motivate you to use a corporate travel consultant. Adding to travel stress and wasting time is not something a company wants. Corporate travel consultants help your organization do two essential things: save time and money.
Once you use their services, it won’t take long to realize the obvious advantages a business travel consultant can offer. So, what are you waiting for – raise the bar and work with a team of professionals to enhance the productivity of your business.
